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Executive Assistant

Job Title: Executive Assistant
Department: Service
Reports to: CEO
Location: Longwood

At CompuTech City, we aspire to be the most respected HealthCare IT Service Provider, renowned for: Excellence, Leadership, and Unsurpassed Values. Our employees continue to be our best asset and path to success for the past 16 years. We invest in our employees by providing an extensive benefits package, and the best work environment balancing work and personal life. We have been awarded the Top 100 place to work in three consecutive years and our campus has received 4 awards for its design and architecture to meet our employees need for a comfortable and efficient work environment.


Job Purpose and Position Overview:

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and Management and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, positive upbeat, self-starting, can-do attitude, and capable of managing their work load and prioritizing tasks in a fast-paced family environment. This is an excellent opportunity to join a growing company with competitive compensation.


Specific Job Duties/Responsibilities:

  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
  • Prepare internal and external corporate documents for team members and industry partners
  • Schedule meetings and appointments and manage travel itineraries
  • Arrange corporate events to take place outside of the work place, such as team outing, community service events, company picnic, and company holiday party.
  • Lead hiring and training of new candidates
  • Maintain an organized filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clientele
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Managing office admin team
  • Vendor Management
  • Seek to improve productivity of leadership and management team
  • Maintain inventory and office supplies. Anticipate office needs; evaluate new office products

Required Qualifications/Skills:

  • Bachelor’s degree in business administration or related field preferred.
  • One to three years’ prior experience in mid- to senior-level administration, business, management, or related field.
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Strong communication skills (via phone, email and in-person)
  • Exceptional interpersonal skills
  • Friendly and professional demeanor
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Comfortable as a team player as well as team lead.

Measures of Performance:

  • Company satisfaction scores as measured by fellow teammates and C-Level. This includes communication, attitude, serving others, and insuring that all paperwork is forwarded to the company in an accurate and timely manner.
  • Conducts him/herself in a professional manner and meets or exceeds team and C-Level expectations.
  • Training objectives achieved as requested. These will be defined in the first few months of employment and may be adapted as the industry requirements change

Physical Requirements:

  • Normal Office
  • Light work (lift 10 lbs.)
  • Medium work (lift 11-30 lbs.)
  • Heavy work (lift 30-50 lbs.)
  • Very heavy work (lift over 50 lbs.)
  • Other physical requirements (note):
    1. 1. The employee frequently is required to sit for extended periods of time and use hands to operate computer keyboard, telephone and basic office equipment
    2. 2. While performing the duties of this job, the employee is regularly required to talk and hear
    3. 3. Ability to drive company owned or personal vehicle

Mental Requirements:

  • Reading, Writing, Calculating
  • Social Interaction Skills
  • Reasoning/Analysis
  • Works with Minimal Supervision
  • Other Mental Requirements (note):

Language Requirements:

  • Ability to effectively speak, read and write English. Bilingual (Spanish) preferred.

BENEFITS:

  • Competitive Salary
  • Medical Insurance
  • Dental & Vision Insurance
  • Voluntary Life Insurance
  • Voluntary Accident Insurance
  • 401K
  • Bonuses & Awards
  • Paid time off
  • Paid Holidays
  • Company Outings & Events
  • Mileage reimbursement
  • Professional Development
  • Inhouse Gym
  • Volley Ball & Basketball court
  • Weekly Lunch & breakfast
  • Fun Work Environment
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