Job Title: Executive Assistant
Reports to: CEO
At CompuTech City, we aspire to be the most respected HealthCare IT Service Provider, renowned for: Excellence, Leadership, and Unsurpassed Values. Our employees continue to be our best asset and path to success for the past 16 years. We invest in our employees by providing an extensive benefits package, and the best work environment balancing work and personal life. We have been awarded the Top 100 place to work in three consecutive years and our campus has received 4 awards for its design and architecture to meet our employees need for a comfortable and efficient work environment.
Job Purpose and Position Overview:
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and Management and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, positive upbeat, self-starting, can-do attitude, and capable of managing their work load and prioritizing tasks in a fast-paced family environment. This is an excellent opportunity to join a growing company with competitive compensation.
Specific Job Duties/Responsibilities:
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
Prepare internal and external corporate documents for team members and industry partners
Schedule meetings and appointments and manage travel itineraries
Arrange corporate events to take place outside of the work place, such as team outing, community service events, company picnic, and company holiday party.
Lead hiring and training of new candidates
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Facilitate internal communication (e.g. distribute information and schedule presentations)
Managing office admin team
Seek to improve productivity of leadership and management team
Maintain inventory and office supplies. Anticipate office needs; evaluate new office products
Bachelor’s degree in business administration or related field preferred.
One to three years’ prior experience in mid- to senior-level administration, business, management, or related field.
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Proficiency in collaboration and delegation of duties
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Strong communication skills (via phone, email and in-person)
Exceptional interpersonal skills
Friendly and professional demeanor
Excellent organizational skills with an ability to think proactively and prioritize work
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Comfortable as a team player as well as team lead.
Measures of Performance:
Company satisfaction scores as measured by fellow teammates and C-Level. This includes communication, attitude, serving others, and insuring that all paperwork is forwarded to the company in an accurate and timely manner.
Conducts him/herself in a professional manner and meets or exceeds team and C-Level expectations.
Training objectives achieved as requested. These will be defined in the first few months of employment and may be adapted as the industry requirements change
Light work (lift 10 lbs.)
Medium work (lift 11-30 lbs.)
Heavy work (lift 30-50 lbs.)
Very heavy work (lift over 50 lbs.)
Other physical requirements (note):
- 1. The employee frequently is required to sit for extended periods of time and use hands to operate computer keyboard, telephone and basic office equipment
- 2. While performing the duties of this job, the employee is regularly required to talk and hear
- 3. Ability to drive company owned or personal vehicle
Reading, Writing, Calculating
Social Interaction Skills
Works with Minimal Supervision
Other Mental Requirements (note):
Ability to effectively speak, read and write English. Bilingual (Spanish) preferred.
Dental & Vision Insurance
Voluntary Life Insurance
Voluntary Accident Insurance
Bonuses & Awards
Paid time off
Company Outings & Events
Volley Ball & Basketball court
Weekly Lunch & breakfast
Fun Work Environment
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